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Your Guide to Setting up your Workplace Health and Safety Module

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Getting started with enableHR’s new Workplace, Health & Safety Module (WHS) is simple and straightforward, involving the following key steps.

Step 1 - Core enableHR Set Up

The foundation for the WHS module is set via core enableHR.  Ensure that the core enableHR has been set up to include at minimum, your branch structure and employee, contractor and/or volunteer records. 

Your Checklist to Getting Started with core enableHR

Step 2 - enableHR Self Service Set-Up

The WHS Module uses the functionality of enableHR's Self Service (eSS) to share important WHS documents such as policies, procedures, risk register items and one of it's main functions is to allow your workforce to log a Hazard or Incident report. Therefore, it's important to ensure Self Service has been set up and launched to your workforce.

Your Checklist on Getting Started with enableHR Self Service

Step 3 - WHS User Set Up

Manager users - Who in your organisation requires access to be able to control the management of the Safety System? 

For more information on how to create new or edit existing users, please refer to the How to Create a New User article.  For more information on how to control the different levels of access for new or existing users, please refer to the WHS Access and Security Roles article.

Step 4 - WHS Documentation: Upload Existing and/or Create New Documents using enableHR Templates.

Upload Existing WHS Documentation

It's recommended that any current business specific WHS policies / procedures are uploaded under the ‘Our WHS Resources’ tab via the 'Upload' button.  To ensure, the right document is uploaded or created in it's correct location or document tab, enableHR has created a checklist for you to follow.  

The checklists can be found in the 'Lead Safety' workflow menu tab and is only available to users who have the 'WHS Administrator' role.

Lead Safety checklists can be completed as part of your set-up process of the whole safety management system - Please refer to the checklist, 'Setting Up Workplace, Health and Safety Policies and Procedures.' 

As part of completing this checklist, businesses will be prompted to create or upload the below list of WHS documentation and tools.

Note: You have the option to skip items that are not relevant and/or link your existing company specific WHS documentation to the relevant step working through each section according to priority.  

Please keep in mind that any sub-tabs that include a mobile icon and the words ‘Shown in eSS’ will provide eSS users with access to these documents directly from their Self Service portal.

  • WHS Document and Data Control Procedure
  • WHS Management System Implementation Procedure 
  • Workplace Health and Safety Policy
  • Workplace Health and Safety Responsibility Statement
  • Psychological Health and Wellbeing Policy
  • Risk Management Procedure
  • Create Rick Registers
  • Safe Work Procedure
  • Safe Work Method Statement
  • WHS Pre-Purchase Guideline
  • Legal & Other Requirements Guidelines
  • Legal & Other Requirements Register
  • WHS Management Plan and WHS Objectives and Targets
  • Emergency Plan
  • Emergency and First Aid Procedure
  • Volunteer Management Plan
  • Training Needs Analysis
  • Training Plan
  • Ergonomics Management Procedure
  • Preferred Equipment Register 
  • Workstation Ergonomics Assessment
  • Manual Tasks Procedure
  • Induction & Training Procedure
  • Worker WHS Induction
  • Manager WHS Induction
  • Senior Manager WHS Induction
  • Visitor WHS Induction
  • Contractor WHS Induction
  • Contractor Management Procedure
  • Contractor Site WHS Observation Checklist
  • Consultation Procedure
  • Issue Resolution Procedure
  • Safety Talks Guideline and Plan
  • External Communication Procedure
  • Hazardous Chemicals Procedure and Register
  • Plant and Equipment Guideline and Register
  • Offender Description Form
  • Bomb Threat Checklist
  • Psychological Health at Work Guidelines
  • Preventing & Responding to Workplace Bullying Procedure
  • Monitoring and Measurement Procedure
  • Incident Management Procedure
  • WHS Management System Audit Procedure
  • WHS Audit Register
  • Internal Audit Report
  • Management Review Guidelines
Step 5 - Data Upload of Registers items

Registers are generally list of all identified hazards and risks in your business. It should include your assessment of the level of, and controls designed to eliminate or reduce the risk. This is an ideal tool to help guide what policies, safe work procedures and training is needed in your organisation. 

enableHR allows you to import your registers items from an excel spreadsheet via Actions, then click 'Integrations and Importers'.

WHS - Bulk Import of Register Items

The following Register Items can be imported in the system:

  • Audit Schedule Register
  • Chemical Register
  • Document Control Register
  • Equipment Register
  • Hazard Record
  • Health Register
  • Incident Record
  • Preferred Equipment Register
  • Risk Register
  • WHS Legal and Other Requirements Register
  • Workgroup and Health and Safety Representative Register
Step 6 - WHS User Training
Businesses are encouraged to train their WHS users by explaining the purpose of the module and how it is to be used across the business. Examples of potential WHS Administrators include Workplace, Health and Safety Managers, Site Managers, Contractor Managers, Volunteer Managers and Team Managers.
Step 7 - WHS Induction

Undertake a WHS Induction across all workers and as part of the induction train your workers on how to report hazards and incidents in enable Self Service and show them where your key safety information is located. We recommend the WHS Induction is undertaken periodically across all staff to ensure they are aware of the health and safety processes and procedures in your organisation.

 

 

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