Deputy is a cloud-based human resource management (HRM) solution that provides employee management and scheduling functionalities. Deputy is an all-in-one workforce management solution that simplifies employee scheduling, timesheet management, and workplace communication.
Deputy is used by managers and employees in businesses of all sizes across many industries, such as retail, healthcare, hospitality, education, and many others.
How does it work?
Employees onboarded and maintained in enableHR / HRA can now be seamlessly integrated with Deputy’s time & attendance system through integration Hub (iHUB). Our integration will sync employee’s personal and employment data from enableHR/HRA to Deputy. This will allow employees to get started in minutes and clock in their time using Deputy.
The below are the pre-requisites to enable integration between the systems.
- Setup account in enableHR
- Setup account in Deputy
How can I setup the integration?
Integration can be setup through Integration Hub (iHUB - https://ihub.enablehr.com/) portal by account admins itself. To learn more about iHUB refer this article.
I have an issue and an employee record is not syncing, who do I contact?
You can view the integration details and any data synchronisation issues under the 'Reports' section in iHUB.
Your first point of contact for assistance is the enableHR's Client Services Team. We recommend reaching out to them at support@enablehr.com
Is it a 2-way integration?
No, it is one-way integration from enableHR/HRA to Deputy. See the notes below for the mapped fields and limitations.
Is it automated?
Once the integration is setup and the connector job is scheduled the integration happens automatically at set intervals. If there is a need to sync the data outside of scheduled run, you can run the integration job manually to immediately sync the data between both the systems.
I’m in New Zealand, is Deputy integration available to me?
Is there anything this integration can not support?
- Branche name (Legal name) in enableHR should have a corresponding Location name in Deputy. When the location is missing in Deputy, employee gets created under the company's default location.
- Email invites are not sent to the newly created employees in Deputy.
What data can be Synced?
Using the integration between enableHR/HRA to Deputy, the below fields can be mapped between the two systems to create/update employee records in Deputy.
|
enableHR field |
Deputy field |
Mandatory /Optional |
Comments |
|---|---|---|---|
|
First Name |
First Name |
Mandatory |
First name of the employee |
|
Last Name |
Last Name |
Mandatory |
Last name of the employee |
|
Branch Name |
Company Id |
Mandatory |
Match the Employee’s Primary Branch Name (Legal Name of Branch) to the corresponding location name in Deputy. |
|
Gender |
Gender |
Optional |
Gender of the employee |
|
Date of Birth |
Date of Birth |
Optional |
Birth date of the employee |
|
Commencement Date |
Start Date |
Optional |
Hired date of employee |
|
Mobile Phone |
Mobile Phone |
Optional |
Mobile phone number with country code |
|
Postal (mailing) address |
Street |
Optional |
Line 1 and Line 2 of the mailing address from enableHR. |
|
Country |
CountryCode |
Optional |
Country |
|
State |
State |
Optional |
State |
|
City |
City |
Optional |
City |
|
Post Code |
PostCode |
Optional |
Post Code |
|
Email (Work) |
|
Optional |
Work email address |
Comments